Research and Logistics Assistant

Mumbai

Looking for someone who's highly organised and enjoys detailed logistical work.

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Job description

We are looking for a Research and Logistics Assistant to support our global programmes teams. Efficient operations management, great communication skills, and an ability to multi-task/keep to deadlines are crucial to the delivery of our work.

We would love to hear from smart, motivated, energetic individuals who enjoy detailed logistical work and thrive in a fast-paced, dynamic working environment. This is a rewarding opportunity to work with a global social enterprise and help us scale our impact.

Key skills and characteristics 

Skills

  • Highly organised with excellent attention to detail.
  • Ability to research current trends, global issues and themes for different geographies.
  • Can multi-task and juggle different timescales/deadlines, across several projects.
  • Proficient in Microsoft Office; Salesforce experience would be a bonus.
  • Excellent command of the English language, written and verbal.
  • Previous experience in project management or project support is helpful, but not essential.
  • Can work effectively with a global team, across multiple time zones.

Characteristics

  • You love detailed logistical work, including managing schedules, bookings and timelines.
  • Operational efficiency excites you and you enjoy supporting others to do their best work.
  • Strong writing skills and a good eye for detail, grammar, format and design. 
  • A self-starter who enjoys working independently and in a team.
  • Flexible, with a positive attitude.
  • High energy, fast-paced worker who keeps calm under pressure.
  • Willing to help out in times of need, including working beyond normal office hours.
  • Strong LQ culture fit: active listener with a global mindset. Energetic, positive and curious.

Main responsibilities

Project support

  • Lead on researching, identifying and negotiating all programme logistics, including hotels, venues, menus, transportation and flights.
  • Manage on-going relationships with all programme suppliers, including negotiation and booking of contracts.
  • Occasional travel to provide on-the-ground support, in India and internationally.
  • Assist in the preparation of all documentation in the lead up to, during and after programmes. Eg capturing feedback, ensuring payments, reconciling budgets etc.
  • Play a key role in managing events for the India office.

Global research support

  • Provide remote support, as needed, to global teams – including but not limited to new geographies, clients and global issues. 

General

  • Liaise with a wide variety of LQ stakeholders. This will involve working with team members across our different offices (India, UK, US and beyond).
  • Contribute to maintaining the LQ database.
  • Responsible for a range of general office duties, to include maintenance of office equipment, ordering of stationery and gifts and ad hoc tasks.
  • Adhere to all LQ policies and carry out processes as required.

Compensation

  • Competitive salary, depending on experience.
  • 25 days of annual leave (does not include bank holidays, sick leave and days in lieu).
  • Health and travel insurance.

Please send a CV and separate covering letter to ukjobs@leadersquest.org, mentioning Research and Logistics Assistant in the subject of your email.  

Both documents should be attachments (preferably in PDF). We will disregard ALL applications that do not have a separate cover letter. 

Closing date for applications is 20 March 2019.